Executive Assistant (medical leave replacement)
Founded in 1924, the Ecole Internationale de Genève (Ecolint) welcomes 4,500 students aged 3 to 18, representing more than 130 nationalities. Our 1,250 staff from all over the world work on our three campuses (La Grande Boissière and Campus des Nations in Geneva, La Châtaigneraie in the canton of Vaud).
In our 7 schools, our students benefit from international teaching and bilingual supervision of the highest quality.
To fulfil our mission of "Educating students to be global citizens with the courage and capacity to create a just and joyful tomorrow together", every member of staff can draw inspiration from our hundred years of experience, our constant drive to innovate, and our strong humanitarian values. Through our Ecolint Institute, we are committed to provide our staff with excellent professional development opportunities.
Campus des Nations is a pioneering IB World School located in the heart of Geneva’s international quarter. We are committed to putting student learning at the centre of all our activities, fostering an environment where diversity is celebrated and every student is encouraged to reach their highest potential.
Campus des Nations
EXECUTIVE ASSISTANT
Campus des Nations - Primary School
Work on all administrative aspects of the administrative office of the Primary school.
Key Facts:
- Campus: Nations - Geneva
- Department: Primary School
- Contract Type: Fixed-term, medical leave replacement 6-8 weeks, 70 to 100%
- Start Date: October 2026
- Reference : 400 028
- Application Deadline: 2 October 2026
Your Role and Responsibilities:
Support the smooth functioning of the office in administrative tasks:
- Students admissions process / leaving students procedure
- Support with students' admissions files
- School correspondence (letters, attestations, emails, etc)
- Organisation parents & teacher events
- Equipment order for the department and track orders
- Other administrative tasks including translations, creating spreadsheets, presentations
- And any other task delegated by the school leadership
Provide children direction and support:
- Approachable and available to support children accessing specific people
- Participate in overseeing student files (creation and updating of student data)
- Create electronic files for all new children and keep them updated, adding academic reports and other additional reports
- Creating attestations and certificates of enrolment
Ensure up to date and functional technology:
- Update of the different distribution lists
Support communications management and relationships building:
- Assist with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc.
Who we are looking for:
- Executive assistant qualification or similar
- 2-4 years of work experience as an assistant
- Bilingual French/English. Other languages an asset
- Caring personality who enjoys working with a community
- Good teamwork and active listening skills
- Flexibility and adaptability
- Strong IT skills, Google environment fluent
- Excellent organisational skills
- Able to work autonomously
- Self-reflective and able to solve complex problems
- Experience in support with budget and accounting
- Previous experience in an IB school an asset
How to apply:
Candidates are requested to apply online via our recruitment platform, including:
- An up-to-date CV
- A letter of motivation
- The contact details for three references (including your current or most recent employer).
Applications must be submitted to Mrs Isla Gordon, Primary School Principal, Campus des Nations, by 2 October 2026, citing reference number 400 028.
Note
The Ecole Internationale de Genève values and encourages diversity among its staff. We therefore welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous checks on their prior conduct with regard to Child Protection as appropriate to their position, including reference checking with previous employers and the relevant authorities.