Part-time - 50% - 20 hours per week (4 days a week in the afternoons), at the La Grande Boissière and La Châtaigneraie campuses.

Responsibilities of the successful candidate:

Support the organisational structure

• Student Absence management
• Teacher Cover management
• Manage attendance and master files
• Assist with overflow work from music school office manager and Heads
• Assist with rehearsal and performance organisation
• Handle correspondence (letters, emails, etc.) of the music school
• Maintain online extra-curricular data
• Ensure room booking and logistics as required (including setting up, ordering refreshments for orchestra, etc.)
• Order equipment for the department and track orders 
• Any ad hoc administrative tasks (word processing, creating spreadsheets, presentations)
• Be available for weekend rehearsals and evening concerts
   

Provide students direction and support

• Be approachable and available to support students in need through a caring personality
• Participate in the admission of students if necessary (creation and updating of student data).
• Acting directly with students, parents and teachers to prevent incidents and check anomalies (e.g. emergency cards data missing).
• Create electronic files for all new students and keep them updated, adding academic reports and other additional reports
• Creating attestations and certificates of enrollment
• Work on timetabling
   

Ensure up to date and functional technology

•  Publish and update school calendars, internally and externally

Support communications management and relationships building 

• Assist with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc 
  
   

Personal Requirements:

• Higher school / Technical diploma in a relevant field
• Between 2-4 years of work experience as an administrative assistant
• Bilingual French/English. Other languages an asset
• Caring personality who enjoys working with young adults
• Good teamwork and active listening skills.
• Flexibility and adaptability
• Strong ICT skills (Google Suite environment)
• Excellent organisational skills in order to increase department's performance
• Able to work autonomously, review work and provide feedback
• Self-reflective and able to solve complex problems
• Experience in support with budget and accounting
• Previous experience in an IB school an asset
  
   

Candidates are required to apply online sending their current CV, the contact details of three referees, one of whom must be their current or most recent employer and a cover letter for the attention of Mrs Mary Eileen Marie, International School of Geneva, Foundation, by 28 June 2024, mentioning the reference number 130 178.