Administrative Assistant for the Music School

Founded in 1924, the Ecole Internationale de Genève (Ecolint) welcomes 4,500 students aged 3 to 18, representing more than 130 nationalities. Our 1,250 staff from all over the world work on our three campuses (La Grande Boissière and Campus des Nations in Geneva, La Châtaigneraie in the canton of Vaud).

In our 7 schools, our students benefit from international teaching and bilingual supervision of the highest quality.

To fulfil our mission of "Educating students to be global citizens with the courage and capacity to create a just and joyful tomorrow together", every member of staff can draw inspiration from our hundred years of experience, our constant drive to innovate, and our strong humanitarian values. Through our Ecolint Institute, we are committed to provide our staff with excellent professional development opportunities.

Music School’s mission statement:
- To create a musical community that is rich with diversity of musical opportunities and participants: Ecolint and external students, teachers, parents…
- To advance music education by encouraging the study of music and preparing each student with a solid foundation in various musical disciplines and a wide selection of instrument playing.
- To develop technical skills and artistic abilities in the performance of instrument(s) as soloist or in ensembles/orchestra and chorus.


La Grande Boissière

Start date
Application deadline

Administrative Assistant for the Music School

Part-time - 50% - 20 hours per week (4 days a week in the afternoons), at the La Grande Boissière and La Châtaigneraie campuses.


Responsibilities of the successful candidate:

Support the organisational structure

  • Student Absence management
  • Teacher Cover management
  • Manage attendance and master files
  • Assist with overflow work from music school office manager and Heads
  • Assist with rehearsal and performance organisation
  • Handle correspondence (letters, emails, etc.) of the music school
  • Maintain online extra-curricular data
  • Ensure room booking and logistics as required (including setting up, ordering refreshments for orchestra, etc.)
  • Order equipment for the department and track orders 
  • Any ad hoc administrative tasks (word processing, creating spreadsheets, presentations)
  • Be available for weekend rehearsals and evening concerts

Provide students direction and support

  • Be approachable and available to support students in need through a caring personality
  • Participate in the admission of students if necessary (creation and updating of student data).
  • Acting directly with students, parents and teachers to prevent incidents and check anomalies (e.g. emergency cards data missing).
  • Create electronic files for all new students and keep them updated, adding academic reports and other additional reports
  • Creating attestations and certificates of enrollment
  • Work on timetabling

Ensure up to date and functional technology

  •  Publish and update school calendars, internally and externally


Support communications management and relationships building 

  • Assist with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc 


Personal Requirements:

  • Higher school / Technical diploma in a relevant field
  • Between 2-4 years of work experience as an administrative assistant
  • Bilingual French/English. Other languages an asset
  • Caring personality who enjoys working with young adults
  • Good teamwork and active listening skills.
  • Flexibility and adaptability
  • Strong ICT skills (Google Suite environment)
  • Excellent organisational skills in order to increase department's performance
  • Able to work autonomously, review work and provide feedback
  • Self-reflective and able to solve complex problems
  • Experience in support with budget and accounting
  • Previous experience in an IB school an asset


Candidates are required to apply online sending their current CV, the contact details of three referees, one of whom must be their current or most recent employer and a cover letter for the attention of Mrs Mary Eileen Marie, International School of Geneva, Foundation, by 28 June 2024, mentioning the reference number 130 178.


The Ecole Internationale de Genève values and encourages diversity among its staff. We therefore welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous checks on their prior conduct with regard to Child Protection as appropriate to their position, including reference checking with previous employers and the relevant authorities.