Secretary to the Governing Board and to the Conférence des Directeurs - Temporary Replacement (Sick Leave Cover)
Founded in 1924, the Ecole Internationale de Genève (Ecolint) welcomes 4,500 students aged 3 to 18, representing more than 130 nationalities. Our 1,250 staff from all over the world work on our three campuses (La Grande Boissière and Campus des Nations in Geneva, La Châtaigneraie in the canton of Vaud).
In our 7 schools, our students benefit from international teaching and bilingual supervision of the highest quality.
To fulfil our mission of "Educating students to be global citizens with the courage and capacity to create a just and joyful tomorrow together", every member of staff can draw inspiration from our hundred years of experience, our constant drive to innovate, and our strong humanitarian values. Through our Ecolint Institute, we are committed to provide our staff with excellent professional development opportunities.
Foundation
Secretary to the Governing Board and to the Conférence des Directeurs - Temporary Replacement (Sick Leave Cover)
Full-time - 40 hours
Responsibilities:
- Provide organizational, managerial, administrative and high-level secretarial support
- Organise and attend meetings, events, workshops, retreats and assemblies
- Draft agendas, prepare papers for the meetings and ensure proper distribution, recording, sharing and archiving
- Take minutes of official proceedings, in English and in French, issue action minutes and a record of decisions
- Manage and coordinate the election process of the elections of Governing Board members
- Compile and prepare information for the Director General’s report to the Board
- Make arrangements for the appraisal of the Director General and the self-evaluation of the Governing Board
- Liaise and provide official documents to federal, state and cantonal authorities to meet legal and constitutional obligations in accordance with the Foundation Charter
- Draft and manage the logistics of written communication from and to the Board and its members
- Oversee the coordination of all regulations and policy reviews of the Governing Board and the Conférence des Directeurs
- Main point of contact and main link for communication between the Governing Board and other constituents of the Foundation
Personal requirements:
- Bilingual in English and French
- Minute taking ability in both languages
- 5 to 10 years of proven experience in a similar position
- Capacity for dealing with complex and sensitive organisational issues
- Excellent interpersonal skills, with all levels of management and staff
- Detail-oriented with ability to ensure integrity of information and workflow processes
- A strong sense of personal responsibility and collaborative work
- Ability to work sometimes outside regular working hours
- High customer service
- Demonstrated success in an international setting
Candidates are requested to apply online by attaching their CV , three references (one of which must be from their current or most recent employer, who can be contacted should the candidate be selected for an interview), and a covering letter. The application must be addressed to Mr Conrad Hughes, International School of Geneva, by 16 April 2025 mentioning the reference number 130 201.
Note
The Ecole Internationale de Genève values and encourages diversity among its staff. We therefore welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous checks on their prior conduct with regard to Child Protection as appropriate to their position, including reference checking with previous employers and the relevant authorities.