7 months

Full-time - 40 hours - Flexibility to work part-time 32 hours.

Responsibilities:

Main responsibilities

• Contribute to the development of Ecolint’s alumni engagement plan, establishing and building relationships with a wide range of alumni, locally, nationally and internationally. 
• Be the first point of contact for all alumni, via the alumni inbox and telephone line, answering questions in a timely and professional manner.
• Maintain pastoral care and support for all alumni leaders to help volunteer retention and to build a sustainable network of global alumni leaders. 
• Coordinate the contribution and engagement of the Ecolint Alumni Association as well as the International Alumni Leaders.
• Foster student engagement and student-alumni connections via the organisation of an alumni university panel in March 2026 and answering individual requests from students who want to be put in touch with alumni
  Be the main point of contact for the new alumni Class Representatives 
• Meet alumni and others, representing the department and Ecolint at alumni, Foundation and other external events and meetings
• Act as an ambassador for Ecolint

Communication

• Manage and grow Ecolint Connect, our private alumni platform. This includes managing content, moderating activity, maintaining the database, and offering user support.
  • Write and manage engaging content across alumni communication channels:
  • Write, design, and send the monthly alumni newsletter
  • Regular posts and responses on Ecolint Connect
  • Oversight of Inxmail for newsletter distribution
  • Manage other ad hoc communications (event invitations, in memoriam…)

Events & Outreach

• Plan and deliver alumni events, both online and in person, in line with the broader alumni engagement strategy.
• Coordinate around 20 alumni-led Escalade Dinners worldwide, managing logistics, online promotion, marmite distribution, and RSVPs.
• Attend and represent the school at alumni gatherings, internal events, and external meetings.
• Begin preparations for Alumni Reunions held during campus kermesses: send preliminary invitations, recruit alumni volunteers, and liaise with PTAs and campus support teams.
• Deliver presentations about the alumni network to Year 13 students across all three campuses during the late winter/early spring period. Coordinate graduation presentations by liaising with relevant campus contacts, preparing materials.

Data & Administration

• Keep the alumni database updated with current contact information and engagement details.
• Drive initiatives to acquire and retain updated information on all alumni.
• Monitor and record levels of alumni involvement across communications, volunteering, events, and donations.
• Respond to ad-hoc requests from internal departments or campuses regarding alumni participation or outreach.

Personal requirements:

• Between 4-6 years of work experience, ideally with at least one position in communications
• Excellent writing skills for a variety of formats: articles, interviews, social media, etc.
• Fluent in French and English; additional languages appreciated
• Strong interpersonal skills; able to engage with alumni of all ages and backgrounds
• High attention to detail and organisational skills
• Confident public speaker and presenter
• Creative thinking, able to blend traditional and innovative approaches
• Skilled in managing multiple projects with minimal supervision
• Highly self-reflective and able to quickly adapt to changes 
• Able to make decisions and take responsibility 
• Proven ability to motivate and collaborate with volunteers, including senior-level stakeholders
• Experience of delivering high-quality events and communications within a wider strategic framework
  
   

Candidates are requested to apply online attaching their CV, three references (one of which must be from their current or most recent employer, who can be contacted should the candidate be selected for an interview), and a covering letter. The application must be addressed to Ninon Duran, Alumni Community Manager, by 17 May 2025, mentioning the reference number 100 003.