40 hours / 36 weeks per year

Job purpose:

• Work on all administrative aspects of the administrative office of the Secondary school.

Responsibilities:

Support the organisational structure

• Student Absence management
• Teacher Cover management
• Assist with overflow work from school office manager
• Assist with trip organisation
• Handle correspondence (letters, emails, etc.) of the school
• Support with students admissions files
• Ensure room booking and logistics as required (including setting up, ordering refreshments, etc.)
• Order equipment for the department and track orders 
• Any ad hoc administrative tasks (word processing, creating spreadsheets, presentations)

• Once a week, offer visit of the school to prospective parents

Provide students direction and support

• Be approachable and available to support students in need through a caring personality
• Participate in the admission of students if necessary (creation and updating of student data).
• Acting directly with students, parents and teachers to prevent incidents and check anomalies (e.g. emergency cards data missing).
• Create electronic files for all new students and keep them updated, adding academic reports and other additional reports
• Creating attestations and certificates of enrollment
• Work on timetabling

Ensure up to date and functional technology

•   Publish and update school calendars, internally and externally

Support communications management and relationships building 

• Assist with organisation of school events: parent teacher conferences,   graduation ceremonies, pedagogical days etc 

Personal requirements:

• Bachelor degree or equivalent
• Between 2-4 years of work experience as an administrative assistant
• Bilingual French/English. Other languages an asset
• Caring personality who enjoys working with young adults
• Good teamwork and active listening skills.
• Flexibility and adaptability
• Strong ICT skills (Google environment)
• Excellent organisational skills in order to increase department's performance
• Able to work autonomously, review work and provide feedback
• Self-reflective and able to solve complex problems
• Experience in support with budget and accounting

• Previous experience in an IB school an asset

  
   

Candidates are requested to apply online by attaching their CV, three professional references from your Managers, one of whom must be your current or most recent employer, that may be followed at the point of interview, and a covering letter. The application must be addressed to Ms Soraya Sayed Hassen, International School of Geneva, La Chataigneraie Campus by 27 June 2025 mentioning the reference number 200 003.