Examinations Officer/Administrative Assistant
Founded in 1924, the Ecole Internationale de Genève (Ecolint) welcomes 4,500 students aged 3 to 18, representing more than 130 nationalities. Our 1,250 staff from all over the world work on our three campuses (La Grande Boissière and Campus des Nations in Geneva, La Châtaigneraie in the canton of Vaud).
In our 7 schools, our students benefit from international teaching and bilingual supervision of the highest quality.
To fulfil our mission of "Educating students to be global citizens with the courage and capacity to create a just and joyful tomorrow together", every member of staff can draw inspiration from our hundred years of experience, our constant drive to innovate, and our strong humanitarian values. Through our Ecolint Institute, we are committed to provide our staff with excellent professional development opportunities.
La Châtaigneraie Campus is set amidst the picturesque rolling farms and villages of Founex overlooking Lake Geneva not far from the city. With a mix of historic and new buildings, the campus is split into a Primary and Secondary school with a combined total of around 1600 students. We are proud to be an International Baccalaureate World School while also offering our students the option to complete the Swiss Maturité. Our programmes are based on the IB’s ‘Learner Profile’, a set of ideals that inspire, motivate and focus the work of the school and help students to become more thoughtful, grounded, responsible and caring global citizens. Fostering these qualities is at the heart of all we do. The international team of educators is devoted to supporting and celebrating a diverse population of students.
La Châtaigneraie (Secondary)
EXAMINATIONS OFFICER/ADMINISTRATIVE ASSISTANT
Part-time (60%): 24 hours/week over 42 weeks/year
Sabbatical replacement January-August 2025
Job purpose:
The Examinations Officer prepares and runs the internal school exams and deals with the external Assessment Boards for all matters regarding the administration of the external exams.
The Examinations Officer will liaise with teachers, students and parents regarding examination entries.
Responsibilities of the successful candidate:
- Submitting entries for external examinations to awarding bodies in advance of deadlines
- Responsible for organising exam materials, providing safe custody of and organising examination stationery and materials
- Organising the examination rooms, resolving examination clashes
- Responsible for examination administration
- Communicates with administrators, personnel, parents, and others
- Prepares and maintains a variety of records, documents and materials including privileged and sensitive data
- Reviews and verifies documents for accuracy, completeness and compliance with predetermined standards
- Supplying all the necessary stationery and materials related to the smooth running of the examination system
Personal Requirements:
- Administration, record keeping and public contact and/or customer service experience
- Experience in invigilation of external examinations
- Experience in organising school examinations (internal) in accordance with external regulations would be an asset
- Higher education qualification
- ICT skills must include working with spreadsheets. Experience with the Google suite of applications would be an advantage
- Strong organisational skills
- Attention to detail and accuracy
- Proactive and solutions-oriented
- A genuine interest in working in an educational environment
- Working knowledge of both French and English
- High personal and ethical standards
- Professional tact, diplomacy and presentation with administrators, staff, teachers, students, parents and community members
- Ability to work under pressure and meet tight timelines
- Flexibility and ability to work additional hours during exam periods
- Comfortable with technical/administrative software
Candidates are required to apply online by sending their CV, three professional references from your Managers, one of whom must be your current or most recent employer, that may be followed at the point of interview, and a covering letter addressed to Mrs Soraya Sayed Hassen, International School of Geneva, Campus La Châtaigneraie before 5 November 2024 mentioning the reference number 230 281.
Note
The Ecole Internationale de Genève values and encourages diversity among its staff. We therefore welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous checks on their prior conduct with regard to Child Protection as appropriate to their position, including reference checking with previous employers and the relevant authorities.