Could be deployed on any of the 3 campuses for each mission (missions’ duration may vary from a few hours to a few weeks/months).

Job purpose:

• Part of a team in the administrative office of the Primary or Secondary schools, reporting to the School Office Administrator or the Campus Administrator or the Foundation departments.

Responsibilities:

Support the smooth functioning of the office in administrative tasks:

• Students admissions process / leaving students procedure
• Support with students' admissions files
• School correspondence (letters, attestations, emails, etc)
• Organisation Parents & teachers evening
• Equipment order for the department and track orders
• Other administrative tasks including translations, creating spreadsheets, presentations
• And any other task delegated by the school office administrator

Provide children direction and support:

• Approachable and available to support children in need through a caring personality
• Participate in the admission of pupils (creation and updating of student data)
• Create electronic files for all new children and keep them updated, adding academic reports and other additional reports
• Creating attestations and certificates of enrolment

Ensure up to date and functional technology:

• Update of the different distribution lists
• Creating handbooks and updating handbooks

Support communications management and relationships building:

• Assist with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc.

Personal requirements:

• Secretarial training / Technical diploma in the relevant field.
• At least 4 years of work experience as an administrative assistant.
• Bilingual French/English. Other languages are an asset.
• Caring personality who enjoys working with young children.
• Good teamwork and active listening skills.
• Flexibility and adaptability.
• Strong ICT skills (Google environment).
• Excellent organisational skills in order to increase department's performance.
• Able to work autonomously, review work and provide feedback.
• Self-reflective and able to solve complex problems.
   

Candidates are requested to apply online, attaching their CV, three references (one of which must be from their current or most recent employer, who can be contacted should the candidate be selected for an interview), and a covering letter. The application must be addressed to the Human Resources department, International School of Geneva, by 27 October 2025 mentioning the reference number 100 008.