Administrative Assistant - Part-time 50%
Founded in 1924, the Ecole Internationale de Genève (Ecolint) welcomes 4,500 students aged 3 to 18, representing more than 130 nationalities. Our 1,250 staff from all over the world work on our three campuses (La Grande Boissière and Campus des Nations in Geneva, La Châtaigneraie in the canton of Vaud).
In our 7 schools, our students benefit from international teaching and bilingual supervision of the highest quality.
To fulfil our mission of "Educating students to be global citizens with the courage and capacity to create a just and joyful tomorrow together", every member of staff can draw inspiration from our hundred years of experience, our constant drive to innovate, and our strong humanitarian values. Through our Ecolint Institute, we are committed to provide our staff with excellent professional development opportunities.
The Institute of Learning and Teaching was created in 2010 by the International School of Geneva. The Institute serves the Ecolint and wider international community of educators in their quest to refine and adapt education to serve the needs of linguistically, culturally and neurodiverse students, now and in the future. We do this by nurturing preservice and inservice educators and leaders to become research informed, reflective practitioners that continuously develop their pedagogical practice in response to evolving student and societal needs. We do this through initial teacher education, professional development, research and collaboration.
Foundation
ADMINISTRATIVE ASSISTANT - PART-TIME 50%
The Ecolint Institute of Learning and Teaching
Seeks for September 2024
Responsibilities of the successful candidate:
- Work with the Learning Institute Head on the content of training programs/education cycle for teachers and staff
- Oversee course registrations and payments for all Institute courses
- Create course completion certificates for all Institute courses
- Support Head of Development for the Institute to manage the Institute website and create registration pages for all Institute professional development offerings and keep this information up-to-date
- Handle registration and payment for external events for the Institute team and manage travel arrangements for the team
- Organise event logistics for in person events such as room bookings, catering and liaising with suppliers
- Act as the first point of contact for course enquiries
- Provide administrative support to organise online events and courses such as sharing meeting links and course information with registrants
- Respond to all Institute email enquiries and assign to other team members where necessary.
- Support financial administration within the team ensuring that invoices are tracked and paid in a timely manner and that external speakers comply with legal requirements.
- Support the Head of Development for the Institute to promote the Institute through engaging social media content, email marketing and other communication channels as deemed suitable.
- Schedule events/secretarial work (calendar, follow-up emails, organising data, etc.) for the Head of the Institute.
Personal Requirements:
- Previous experience of working in a school would be an asset
- Enthusiasm, initiative, and flexibility
- Strong organisational skills
- Service orientated and enjoys working in client facing roles
- Attention to detail and accuracy
- Capacity to adapt quickly to new IT developments
- Have the ability to work in French and English
- Professional tact, discreet and diplomacy when dealing with administrators, staff, teachers, students, parents and community members
- Fluency with social media and ideally, some experience of creating social media content and preparing email marketing communication.
- Willingness to travel across the three campuses of the Foundation
Candidates are required to apply online by sending their current CV, the contact details of three referees, one of whom must be their current or most recent employer and a cover letter for the attention of Mrs Katrina Jihad, Head of the Institute of Learning and Teaching, International School of Geneva, by July 6th, 2024, mentioning the reference number 130 179.
Note
The Ecole Internationale de Genève values and encourages diversity among its staff. We therefore welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous checks on their prior conduct with regard to Child Protection as appropriate to their position, including reference checking with previous employers and the relevant authorities.