Administrative Assistant - University & Career Counselling Office (50%)
Founded in 1924, the Ecole Internationale de Genève (Ecolint) welcomes 4,500 students aged 3 to 18, representing more than 130 nationalities. Our 1,250 staff from all over the world work on our three campuses (La Grande Boissière and Campus des Nations in Geneva, La Châtaigneraie in the canton of Vaud).
In our 7 schools, our students benefit from international teaching and bilingual supervision of the highest quality.
To fulfil our mission of "Educating students to be global citizens with the courage and capacity to create a just and joyful tomorrow together", every member of staff can draw inspiration from our hundred years of experience, our constant drive to innovate, and our strong humanitarian values. Through our Ecolint Institute, we are committed to provide our staff with excellent professional development opportunities.
Campus des Nations is the most recent campus in the International School of Geneva Foundation. Located in the heart of Geneva’s international quarter, this campus has quickly established itself as an educationally pioneering school committed to putting student learning at the centre of all its activities. Campus des Nations is proud to be an International Baccalaureate World School. Our programmes are based on the IB’s ‘Learner Profile’, a set of ideals that inspire, motivate and focus the work of the school and help students to become more thoughtful, moral, cultured and caring. Fostering these qualities is at the heart of all we do. Campus des Nations is the smallest of the three campuses of the International School of Geneva. It opened in September 2005 and now has over 500 students in the secondary school representing more than 90 nationalities.
Campus des Nations
ADMINISTRATIVE ASSISTANT - UNIVERSITY & CAREER COUNSELLING OFFICE
Part-time position (50%).
We are seeking to appoint from 28 August 2024 an Administrative Assistant for the University & Career Counselling office who will become part of our successful Secondary School. We are looking for someone who will work effectively with the University & Careers Counsellor and form an integral part of the University and Career Counselling Office. While the Counsellor is student and family-focussed, helping them with their post-school pathways and applications, the Office Coordinator oversees the smooth running of the office, ensuring all relevant platforms, databases, and necessary documents are maintained.
Responsibilities of the successful candidate:
- Management of multiple university platforms - Ensuring each student file is up to date and correct in terms of tracking applications, as well as containing all necessary supporting documents, etc. Uploading supporting documents onto application platforms or emailing them directly to universities, as applicable.
- Filter and manage emails and phone calls directed to the counselling office.
- Document creation and management (transcripts, predicted grades, recommendations, diploma statements, marketing materials for university visits, etc).
- Overseeing data tracking for the department and producing reports as needed.
- Management of public-facing information: Google Site, University Visits schedule, Newsletters, etc.
- Assisting students with document queries.
- Coordinate university visits, fairs and workshops.
- Assist in the day to day running of the office, as tasks arise including e.g supervising entrance exams and / or university interviews, conducting necessary research, etc.
- Supporting the University Counsellors with their tasks and department projects.
Personal Requirements:
- Experience with the accurate management of data and systems.
- Google Educator Level I Certification.
- Strong ICT skills.
- Proven ability to complete tasks to a very high level of quality and accuracy, while meeting hard deadlines and ensuring complete confidentiality and discretion.
- Able to work independently (and to seek out help when needed), review work and provide, as well as receive, constructive feedback.
- Able to take initiative around learning new skills and problem solving, and act proactively.
- Fluent in English with an excellent working knowledge of French.
- Energy, patience, a sense of humour and the ability to remain calm in stressful situations.
- Excellent verbal and written communication skills.
- Ability to work collaboratively with the University Counsellors.
Candidates are required to apply online by sending their CV and a covering letter addressed to Mr Jamie Williams, Secondary School Principal, International School of Geneva, Campus des Nations, by 17.05.2024 mentioning the reference number 410 287.
Note
The Ecole Internationale de Genève values and encourages diversity among its staff. We therefore welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous checks on their prior conduct with regard to Child Protection as appropriate to their position, including reference checking with previous employers and the relevant authorities.