Administrative Assistant

Founded in 1924, the Foundation of the International School of Geneva, commonly known as Ecolint educates 4500 students aged from 3-18 representing over 130 nationalities. Each of our eight schools is dedicated to the development of seven life-worthy, future-ready global competences: we develop lifelong learning, self-agency, the ability to interact with the world, with others and with resources so as to develop transdisciplinary, multiliterate thinking. Through this, we drive our mission, which is to educate students to be global citizens with the courage and capacity to create a just and joyful tomorrow together. Ecolint is built on strong humanitarian values and prides itself on its long history of pedagogical innovation, including the creation of the Model United Nations system and the International Baccalaureate. We have around 1250 employees representing more than 60 nationalities, united as one core of dynamic professionals, committed to our mission. Campus des Nations is the most recent campus in the International School of Geneva Foundation. Located in the heart of Geneva’s international quarter, this campus has quickly established itself as an educationally pioneering school committed to putting student learning at the centre of all its activities. Campus des Nations is proud to be an International Baccalaureate World School. Our programmes are based on the IB’s ‘Learner Profile’, a set of ideals that inspire, motivate and focus the work of the school and help students to become more thoughtful, moral, cultured and caring. Fostering these qualities is at the heart of all we do.
Information
LocationCampus des Nations (Secondary/secondaire)
Application closing date08/04/2022
Starting Date15/08/2022
ContractFull-time

To complete our team, we are looking for a:

Administrative Assistant
Full-time – 40  Hour(s)

Responsibilities

Job purpose:

  • Work on all administrative aspects of the administrative office of the Secondary school.

 

Main accountabilities:

  • Provide students direction and support
  • Be approachable and available to support students in need through a caring personality
  • Participate in the admission of students if necessary (creation and updating of student data).
  • Acting directly with students, parents and teachers to prevent incidents and check anomalies (e.g. emergency cards data missing).
  • Create electronic files for all new students and keep them updated, adding academic reports and other additional reports
  • Prepare reports and transcripts for parents
  • Work on timetabling

 

Ensure up to date and functional technology

  • Organise the systems and maintain an accurate and up-to-date database.
  • Maintain the replacement list of teachers in the database. 
  • Update our databases and systems
  • Publish and update school calendars, internally and externally

 

Manage communications and building relationships

  • Support with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc

 

Support the organisational structure

  • Duties may include a variety of administrative tasks, word processing, creating spreadsheets, reports and presentations
  • May assist with overflow work from school office manager
  • Handle correspondence (letters, emails, etc.) of the school.
  • Support with students admissions files
  • Participate in the preparation of documents, texts for publication in the various newsletters and emails.
  • Carry out translations for the department.
  • Ensure the booking and logistics of the room as required (including setting up, ordering refreshments, etc.)
  • Order equipment for the department and track orders
  • Assist the Guidance Counselling Team with transcripts

 

Candidate requirements

  • Higher school / Technical diploma in a relevant field
  • Between 2-4 years of work experience as an administrative assistant
  • Bilingual French/English. Other languages an asset
  • Caring personality who enjoys working with young adults
  • Good teamwork and active listening skills.
  • Flexibility and adaptability
  • Strong IT skills
  • Excellent organizational skills in order to increase department's performance
  • Able to work autonomously, review work and provide feedback
  • Self-reflective and able to solve complex problems
  • Experience in support with budget and accounting
  • Previous experience in an IB school an asset

Candidates are requested to apply online attaching their CV , three references (one of which must be from their current or most recent employer, who can be contacted should the candidate be selected for an interview), and a covering letter. The application must be addressed to Mr Jamie Williams, International School of Geneva, Campus des Nations Campus by 8th April 2022 mentioning the reference number 430 263.

Apply Online

The International School of Geneva values and encourages diversity among its staff. As such, we welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children.

All successful candidates will be subject to rigorous conduct and child protection checks appropriate to their position, including prior checks with their previous employers and the authorities.